Complete Dermatology & Aesthetics Clinic Management System for Saudi Clinics
Before & after photos, procedure management, consent forms with e-signature, treatment plans, ZATCA billing, SFDA drug list, and SMS/WhatsApp notifications — all bilingual Arabic & English with RTL support.
Designed for dermatology and aesthetics clinics in Saudi Arabia — compliant with local healthcare workflows.
Is your aesthetics clinic still using paper files and scattered systems?
Dermatology and aesthetics clinics in Saudi Arabia face unique challenges that generic clinic systems don't address — photo documentation, complex procedure pricing, consent management, and ZATCA compliance. Here's what's holding clinics back:
No Before & After Photo System
Photos stored in WhatsApp or on phones — unorganized, unlinked to patient files, and lost when staff change. No proper comparison or documentation per procedure.
Paper Consent Forms
Printed consent forms are unsigned, lost, or never filed. Aesthetic procedures carry legal risk — digital consent with e-signature creates a proper audit trail.
No Inventory Tracking
Consumables like fillers, Botox vials, and laser supplies are manually tracked — leading to waste, stockouts, and no cost-per-procedure visibility.
Manual ZATCA Invoicing
Generating ZATCA-compliant e-invoices manually for every aesthetic procedure is error-prone and time-consuming — risking regulatory non-compliance.
Built for dermatology & aesthetics — not a generic clinic system
Before & After Photo Management
Capture, store, and compare before/after photos per procedure and date. Photos are linked directly to the patient file and procedure record — with comments and date-stamped.
Consent Forms with E-Signature
Customizable consent templates for every procedure type. Patients sign digitally on-screen — forms are saved to the patient file with timestamp and practitioner signature.
Treatment Plan Management
Build detailed treatment plans with diagnosis, goals, number of sessions, weekly frequency, devices used, exercises, responsible specialist, and re-evaluation schedule.
Procedure & Package Management
Define procedures with pricing by doctor and visit type. Create session packages (e.g., 10 laser sessions), track consumed sessions, and manage package renewals.
Dermatology Inventory Management
Specialized inventory for dermatology and aesthetics — track fillers, Botox vials, laser consumables, and skincare products. Usage linked to each procedure for cost accuracy.
ZATCA Billing Integration
Generate ZATCA-compliant e-invoices automatically for every procedure and package. Full VAT calculation, QR code, and submission to ZATCA portal — no manual work.
SMS & WhatsApp Notifications
Automated appointment reminders, follow-up messages, and promotional notifications via SMS and WhatsApp. Fees managed within the platform per message sent.
SFDA Drug & Product List
Integrated SFDA-approved drug and cosmetic product list. Smart allergy and drug interaction alerts prevent unsafe prescriptions at the point of prescribing.
Appointment & Schedule Management
Multi-room appointment scheduling with doctor calendars, waiting list, and patient ordering screen. SMS and WhatsApp reminders sent automatically before each visit.
Doctor Commission & Reports
Automatic commission calculation per doctor based on procedures performed. Full accountant reports, revenue by procedure type, and package utilization analytics.
Audit Log & Security
Every access, modification, and deletion is logged with staff name and timestamp. Full role-based access — doctors, receptionists, nurses, and accountants each see only what they need.
Bilingual Arabic & English
Full RTL support across every screen. All clinical terms, procedure names, consent forms, and navigation available in both Arabic and English — switch instantly per user.
Everything in one platform — no extra tools needed
From the first consultation to the final invoice, every workflow in your dermatology or aesthetics clinic is covered.
- Before & after photos per procedure with date
- Photo comparison with comments
- Photos linked to patient file & procedure record
- Pain location on interactive body model
- Weight & temperature tracking with date history
- Diagnosis & clinical condition
- Short & long-term therapeutic goals
- Number of sessions & weekly frequency
- Session duration & plan start/end dates
- Devices, techniques & exercises used
- Responsible specialist & re-evaluation date
- Improvement measurement indicators
- Customizable consent templates per procedure
- Electronic signature on-screen
- Consent forms saved to patient file with timestamp
- Patient document upload & management
- Insurance card & policy details
- Procedure catalogue with pricing by doctor & visit
- Session packages & bundle management
- Session tracking within packages
- Package renewal & expiry management
- Doctor session management
- Reception notes added to patient file
- Multi-room appointment calendar
- Doctor schedule management
- Waiting list & patient ordering screen
- Appointment reminders via SMS & WhatsApp
- Package session scheduling
- Dermatology & aesthetics consumables inventory
- Dental & dermatology specialized stock
- Usage per procedure for cost accuracy
- Stock alerts & inventory reports
- Medical consumables management
- ZATCA (Fatoorah) e-invoice integration
- Price list by doctor & visit type
- Insurance & co-pay management
- Packages & bundles billing
- Accountant reports & financial analytics
- Doctor commission calculation & reports
- SMS notifications with fees management
- WhatsApp notifications with fees management
- Automated appointment reminders
- Follow-up & post-procedure messages
- SFDA drug & cosmetic product list integration
- Smart allergy & drug interaction alerts
- Prescription with dose, frequency & duration
- Allergy severity badges (life-threatening / severe / moderate)
- Medical history & chronic conditions
- Audit log — tracks every access, edit & deletion with staff ID & timestamp
- Role-based access (Doctor, Receptionist, Nurse, Accountant)
- User & package management
- Bilingual Arabic & English with full RTL
- Cloud hosted, no local hardware required
See the dermatology system in action
Walk through a full patient journey — from consultation and before/after photos to procedure billing and ZATCA invoice — in a live demo tailored to your clinic.
Built for Saudi dermatology clinics — not a generic adapted system
Why not a generic clinic system or paper records?
Generic clinic systems are built for primary care — they don't handle aesthetics photo documentation, procedure packages, or ZATCA. Here's how EKAO Derm compares.
| Generic System / Paper Records | EKAO Dermatology & Aesthetics System |
|---|---|
| No before & after photo management | Structured photo documentation per procedure with comparison |
| Paper consent forms — unsigned or lost | Digital consent forms with e-signature saved to patient file |
| No ZATCA-compliant invoicing | Automated ZATCA e-invoice generation with QR code & VAT |
| No dermatology inventory tracking | Specialized inventory for fillers, laser consumables & products |
| No package & session bundle management | Full package management — sessions tracked, renewals managed |
| English only, no Arabic RTL | Full bilingual Arabic & English with RTL across all screens |
Simple, transparent pricing — no hidden fees
Choose the plan that fits your clinic size. All plans include bilingual Arabic & English, cloud hosting, and free updates.
For solo practitioners and small dermatology or aesthetics clinics getting started with digital records.
- Up to 2 doctor accounts
- Patient registration & MRN
- Before & after photo documentation
- Consent forms with e-signature
- Procedure catalogue & pricing
- Appointment scheduling
- Allergy & medication alerts
- Arabic & English RTL
- Cloud hosted & backed up
- Storage: 50 GB
- ZATCA billing integration
- Package & session management
- Inventory management
- SMS & WhatsApp notifications
For growing dermatology and aesthetics clinics that need the complete system — ZATCA, inventory, packages, and reporting.
- Up to 10 doctor accounts
- Everything in Starter
- ZATCA e-invoice integration
- Package & session management
- Dermatology inventory management
- SMS & WhatsApp notifications
- Treatment plan management
- Doctor commission reports
- Accountant reports & analytics
- SFDA drug list integration
- Audit log & security
- Priority support
- Storage: 100 GB
For multi-branch dermatology groups, hospital-based aesthetic departments, or organizations needing custom integrations.
- Unlimited doctor accounts
- Everything in Professional
- Multi-branch / multi-clinic
- Custom integrations & API
- White-label branding
- Dedicated onboarding & training
- Custom reporting & dashboards
- SLA & dedicated support team
- Data migration assistance
- Custom feature development
- On-premise option available
All prices are exclusive of VAT. Annual billing available with 2 months free. Contact us for a custom quote.
Frequently Asked Questions
Give your dermatology clinic the system it deserves
Before & after photos, e-consent, ZATCA billing, inventory management, and full patient history — all in one cloud platform built for Saudi aesthetics clinics.
