Complete Physical Therapy & Rehabilitation Clinic Management System for Saudi Clinics
Treatment plans, session-by-session progress tracking, home exercise programs, body diagrams, equipment management, ZATCA billing, SFDA drug list, and SMS/WhatsApp notifications — all bilingual Arabic & English with RTL support.
Designed for physical therapy and rehabilitation clinics in Saudi Arabia — compliant with local healthcare workflows.
Is your PT clinic still managing patients with paper files and spreadsheets?
Physical therapy clinics in Saudi Arabia deal with high session volumes, complex multi-week treatment plans, and strict ZATCA compliance — challenges that generic clinic systems don't address. Here's what's holding clinics back:
No Structured Treatment Plans
Treatment plans written on paper or in notes apps — no structured tracking of goals, session count, weekly frequency, devices used, or therapist progress notes per session.
Sessions Not Tracked Per Plan
No way to know how many sessions a patient has completed, what's left in their plan, or whether they're responding to treatment — without digging through paper files.
Home Exercises Sent via WhatsApp
Home exercise programs handed out on printed sheets or sent as WhatsApp screenshots — no structured library, no tracking of whether the patient received or reviewed them.
Manual ZATCA Invoicing
Generating ZATCA-compliant e-invoices manually for every session or package is error-prone and time-consuming — risking regulatory non-compliance and delayed payments.
Built for physical therapy & rehabilitation — not a generic clinic system
Structured Treatment Plans
Build detailed treatment plans with diagnosis, therapeutic goals, number of sessions, weekly frequency, session duration, devices and techniques used, responsible therapist, and re-evaluation schedule.
Session-by-Session Progress Tracking
Record notes, pain scores, ROM measurements, and functional improvements for every session. Track sessions consumed vs. remaining within each treatment plan. Visual progress over time.
Home Exercise Program (HEP)
Build exercise programs from a structured library and assign them to patients digitally. Patients access their exercises via link or app — no printed sheets, no WhatsApp screenshots.
Body Diagram & Pain Documentation
Mark pain location, type, and severity on an interactive body diagram. Document functional limitations, weight bearing status, and vital signs with date-stamped history.
Package & Session Management
Create session packages (e.g., 20-session rehab plan), track remaining sessions, manage package renewals, and alert reception when a patient is approaching the end of their plan.
ZATCA Billing Integration
Generate ZATCA-compliant e-invoices automatically for every session and package. Full VAT calculation, QR code, and submission to ZATCA portal — no manual work required.
SMS & WhatsApp Notifications
Automated appointment reminders, follow-up messages after sessions, and re-activation campaigns for patients who haven't returned. Fees managed within the platform per message.
SFDA Drug List Integration
Integrated SFDA-approved drug list with smart allergy and drug interaction alerts. Prescription with dose, frequency and duration — safe prescribing at the point of care.
Appointment & Room Scheduling
Multi-room appointment scheduling with therapist calendars, waiting list, and patient ordering screen. Automated SMS and WhatsApp reminders sent before each appointment.
Equipment & Consumables Inventory
Track PT equipment usage, maintenance schedules, and therapy consumables. Know which devices were used in each session for accurate cost-per-session reporting.
Therapist Performance & Reports
Commission reports per therapist, revenue by treatment type, session utilization, and package analytics. Full financial reporting for clinic management and accountants.
Bilingual Arabic & English
Full RTL support across every screen. All clinical terms, treatment plan fields, body diagram labels, and navigation available in both Arabic and English — switch instantly per user.
Everything in one platform — no extra tools needed
From the initial assessment to discharge and follow-up, every workflow in your physical therapy clinic is covered.
- Diagnosis & clinical condition
- Short & long-term therapeutic goals
- Number of sessions & weekly frequency
- Session duration & plan start/end dates
- Devices, techniques & exercises used
- Responsible therapist & re-evaluation date
- Improvement measurement indicators
- Per-session therapist notes
- Pain score (VAS/NRS) with date history
- Range of motion (ROM) measurements
- Functional assessment scores
- Sessions consumed vs. remaining in plan
- Visual progress timeline
- Interactive body diagram for pain location
- Pain type & severity documentation
- Weight bearing status
- Vital signs with date-stamped history
- Weight & temperature tracking
- Functional limitations record
- Exercise library with categories
- Assign exercises to patient per session
- Sets, reps, hold time & frequency
- Digital delivery — link or patient portal
- Printable HEP sheets
- Session packages with pricing & validity
- Sessions tracked within each package
- Package renewal & expiry management
- Multi-therapist session management
- Reception notes linked to patient file
- Multi-room & multi-therapist scheduling
- Waiting list & patient ordering screen
- Appointment reminders via SMS & WhatsApp
- Package session scheduling
- Block-booking for multi-session plans
- ZATCA (Fatoorah) e-invoice integration
- Price list by therapist & visit type
- Insurance & co-pay management
- Package billing & session invoicing
- Therapist commission reports
- Accountant dashboards & analytics
- SMS notifications with fees management
- WhatsApp notifications with fees management
- Automated appointment reminders
- Post-session follow-up messages
- Re-activation campaigns
- SFDA-approved drug list integration
- Smart allergy & drug interaction alerts
- Prescription with dose, frequency & duration
- Allergy severity badges
- Medical history & chronic conditions
- Audit log — every access, edit & deletion tracked with staff ID & timestamp
- Role-based access (Therapist, Receptionist, Accountant)
- User & package management
- Bilingual Arabic & English with full RTL
- Cloud hosted, no local hardware required
See the physical therapy system in action
Walk through a full patient journey — from initial assessment and treatment plan to session tracking, home exercises, and ZATCA invoice — in a live demo tailored to your clinic.
Built for Saudi PT clinics — not a generic adapted system
Why not a generic clinic system or paper records?
Generic clinic systems are built for primary care — they don't handle structured treatment plans, session-by-session progress tracking, or home exercise programs. Here's how EKAO PT compares.
| Generic System / Paper Records | EKAO Physical Therapy System |
|---|---|
| No structured treatment plan management | Full treatment plans with goals, sessions, devices & re-evaluation |
| Sessions not tracked within a plan | Session-by-session progress tracking with pain scores & ROM |
| Home exercises on paper or WhatsApp | Digital HEP — structured library, assigned per session, patient portal |
| No ZATCA-compliant invoicing | Automated ZATCA e-invoice generation with QR code & VAT |
| No package & session bundle management | Full package management — sessions tracked, renewals managed |
| English only, no Arabic RTL | Full bilingual Arabic & English with RTL across all screens |
Simple, transparent pricing — no hidden fees
Choose the plan that fits your clinic size. All plans include bilingual Arabic & English, cloud hosting, and free updates.
For solo therapists and small PT clinics getting started with digital records and treatment plans.
- Up to 2 therapist accounts
- Patient registration & MRN
- Treatment plan management
- Session progress tracking
- Body diagram documentation
- Appointment scheduling
- Allergy & medication alerts
- Arabic & English RTL
- Cloud hosted & backed up
- Storage: 50 GB
- ZATCA billing integration
- Home exercise program (HEP)
- Package & session management
- SMS & WhatsApp notifications
For growing PT and rehabilitation clinics that need the complete system — ZATCA, HEP, packages, and reporting.
- Up to 10 therapist accounts
- Everything in Starter
- ZATCA e-invoice integration
- Home exercise program (HEP)
- Package & session management
- SMS & WhatsApp notifications
- Equipment & consumables inventory
- Therapist commission reports
- Accountant reports & analytics
- SFDA drug list integration
- Audit log & security
- Priority support
- Storage: 100 GB
For multi-branch PT groups, hospital-based rehabilitation departments, or organizations needing custom integrations.
- Unlimited therapist accounts
- Everything in Professional
- Multi-branch / multi-clinic
- Custom integrations & API
- White-label branding
- Dedicated onboarding & training
- Custom reporting & dashboards
- SLA & dedicated support team
- Data migration assistance
- On-premise option available
All prices are exclusive of VAT. Annual billing available with 2 months free. Contact us for a custom quote.
Frequently Asked Questions
Give your physical therapy clinic the system it deserves
Structured treatment plans, session-by-session tracking, digital home exercises, ZATCA billing, and full patient history — all in one cloud platform built for Saudi PT clinics.
